FAQ’s

Can my employees access SIGN2BILL anywhere?

Yes, because it’s in the cloud, SIGN2BILL is available 24/7: all you and your staff have “ToDo” is sign in. SIGN2BILL also offers functionality where you can choose to ‘Notify’ a staff member (via email) that they have been assigned a new work ticket – no more phone calls and dropped balls… Your entire work order/ task assignment workflow is automatically streamlined when you use SIGN2BILL.

How do my employees capture work done or services rendered when they are offsite at the client’s premises?

When you create a ToDo task on SIGN2BILL the allocated staff member will receive a ToDo notification email, with a link to full ticket item and the specifics of the job. Your technician will be able to re-assign the task or add notes to the ToDO ticket. On closing the ToDo ticket an electronic job card is immediately created for the customer to sign off.

NOTE: Unless you are on a FREE account, your technician can also email the job card to the customer for sign off at a later stage (ie Remote Signature). No more hanging around, waiting for the right person to come and sign off the job card. Your technician simply selects the ‘Enable Remote Signature’ button on the jobcard and it’ll be emailed to the customer for signoff later.

What if my onsite staff member is asked “ToDo” another task while at the customer’s premises?

As SIGN2BILL is in the cloud, it can be immediately accessed via a mobile device. And because all the components of the customer’s contract are pre-loaded, your staff member doesn’t have to worry about remembering billing details as it’s all seamlessly added to the new/revised job card.

How do my employees capture work done or services rendered?

SIGN2BILL allows you assign and indicate exactly which goods and services are available to a particular Client upfront, so that it’s easy to track the scope of the work/tasks being performed for that Client. We refer to this function as LINKING the Services and Goods to the Customer. Once you have listed the range of Goods & Services your business offers overall, you simply need to LINK which of these are going to be part of the scope of work done for each particular Customer. And at this point of setup, you can also indicate if the COSTS and QUANTITIES are going to be something different from the default company values. The SIGN2BILL system tracks all this information when transferring job card data into an invoice or report.

What if my technician didn’t actually need to go onsite, but could respond to an open job card with telephonic support?

Your technician can respond to the task request, complete it and email a job ticket to the Client for remote signature signoff.

NOTE: if you have upgraded from the FREE service to the Paid For subscription then you get additional functionality that allows you to:

1. If your technicians are on the road a lot or don’t always have access to WiFi, then these sort of ‘spontaneous’ support jobs are probably hard to track and bill for. SIGN2BILL allows your technician to create a new, post-dated,  job card that can be emailed to the customer for sign off after the job has been done, even if there was no actual ToDo ticketing task created.  This is referred to as Post Capturing a job card and is only available to Paid For Subscribers.
   
2. Enable the Remote Signature button on the unsigned job card. IOW the completed job card is emailed to the Client once your technician has left their premises (finished the telephonic support phone call) and the Client can sign it off remotely, on-screen, by clicking on the link in the email that opens up the job card in a browser window.

Can we add photos to the job card to prove work completed?

Before/After photos is a great way for your technician to prove work done, especially if at a remote location or afterhours. If you have a Paid Subscriber account then yes, this function is available at no additional charge. Your technician simply attaches the photo to the job card. T&Cs do apply.

How do my customers sign off on work or services?

Whether the customer is signing off on the job card immediately or via remote signing, they simply use their finger to electronically sign the completed job card and it’s immediately captured.

What if my onsite staff member is asked “ToDo” another task while at the customer’s premises?

As the system is in the cloud, it can be immediately accessed via a mobile device. This makes it really easy for your staff to add additional requests to a new or existing electronic job card on the fly. And because all the components of the customer’s contract are pre-loaded, your staff member doesn’t have to worry about tracking the relevant billing details as it’s all immediately accessible.

I have multiple Clients that could potentially use a range of my services or staff. How do I keep track of which Services each Client is ‘allowed’ to request from my Business and the relevant charge-out fees?

SIGN2BILL allows you to assign and indicate exactly which goods and services are offered to a particular Client upfront, so that it’s easy to track the scope of the work/tasks available to them. We refer to this function as LINKING the Services and Goods to the Customer and it means you can basically customise SIGN2BILL per customer on your books.

Once you have listed the range of Goods & Services your business offers overall, you simply need to LINK which of these are going to be part of the scope of work done for each particular Customer. And at this point of setup, you can also indicate if the COSTS and QUANTITIES are going to be something different from the default company values. The SIGN2BILL system tracks all this information when transferring job card data into an invoice or report.